The Problem with PST Files and How Archiving Can Help Additionally, they are prone to data loss, data corruption and simply being deleted by mistake. While PST files are not bad in themselves, a PST file stored on a user’s hard drive or corporate file server is out of the control of the IT department. These files are not backed up and could be missing when a discovery request arrives. End users typically start saving their emails in PST files when email quotas are enacted and they need a way to store their information without going against company policy. Unlike information that is stored on servers like Microsoft Exchange, a PST file is stored on a user’s hard drive or corporate file server. Microsoft Outlook uses Personal Storage Table (PST) files to store all Outlook data, such as emails, electronic documents and calendar entries.
This is why it’s crucial in today’s digital world to rid your organization of the need for PST files and instead employ a more practical solution for keeping your emails safe, secure and most importantly - easily searchable.īut before we get into that, let’s first look at the origin of PST files and why they pose a danger to your organization. From data theft to potential server bloat and everything in between, the impact PST files can have on your business cannot be overstated. PST files can pose a major risk to your organization.
